General Info

Payslip is a document provided by an employer to an employee that outlines the details of their salary or wages for a specific pay period. It is usually issued with every salary payment—monthly, biweekly, or weekly, depending on the organization's payroll cycle.

Create a Payslip

1. If you are an ordinary employee, on the left menu, choose Payslip. If you are a Xin 365 system user, on the left menu, choose HR > Payslip > Listing. In Listing page, choose New button on the top right.

2. Enter all necessary information and choose Save & Stay floating button.

Column	Description
Ref Code	Internal reference code for your own reference.
Employee	Select the employee whom this Payslip is made to.
Pay Period	The recurring length of time you pay to this employees.
Period	The date from and date to to be paid.
Payment Date	The actual date the payment is made to the employee.
Currency	One currency code for multiple payslip items in one Payslip form.
Total	The total of all Payslip items amount.
Remarks	Some internal remarks regarding to this Payslip.
Items	The detail information of each Payslip items. Type - the type of the Payslip item. Earning - any additional amount to be added to the Payslip amount besides the fixed salary. Deduction - deduction from the Payslip such as Tax, Insurance etc. It can be created in Statutory lookup and to be defined to each employee in Employee database. Claim - to include approved Claim of this employee. Salary - fixed salary that can be set in Employee database Statutory - list of Statutory for if the type is Deduction. Claim - list of approved Claim if the type is Claim. Amount - the amount in the currency selected. Description - detail description regarding the Payslip item.

3. Click button + Add Row to add more claim items.

4. Click on the red color dusbin button to remove item.

5. Drag the item using mouse cursor to reset the sequence of the items.

6. You can save the Payslip as Draft or Generated Document. If the Payslip is saved as draft, there is not reference code given and it is hidden from the employee. However, if it is saved as Generated Document, a unique reference code will be generated and give to this Payslip. The employee can then view and download the Payslip.